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PMI Project Management Office Certified Professional Sample Questions (Q33-Q38):

NEW QUESTION # 33
A PMO has been thriving within the organization for the past 3 years. A new PMO professional has been appointed to lead the PMO and is expected to sustain its success.
What should the PMO professional do first?

A. Keep the current PMO services and improve their maturity when applicable.
B. Collect expectations of PMO customers and make necessary PMO services adjustments.
C. Analyze the performance metrics of current services and the value generated by the PMO.
D. Realign the current PMO services to the organizational strategy and goals.

Answer: C

Explanation:
Before making changes or adjustments, the PMO professional shouldanalyze existing performance data and value deliveredto understand what is working well and where improvements are needed. This data- driven approach helps sustain success by building on strengths and addressing gaps with evidence.
While collecting expectations (Option B), maturing services (Option C), and realigning strategy (Option D) are important, they come after understanding current performance.
PMI-PMOCP Strategic Alignment underscores baseline analysis as the starting point for sustaining and improving PMO value.
References:
PMI-PMOCPExam Content Outline, Strategic Alignment Domain
PMI Practice Standard for Project Management Offices (2013), Performance Measurement PMI PMO Value Ring, Value Realization

NEW QUESTION # 34
A newly established PMO has been given an opportunity to give a presentation to the executive committee of a natural flavors company. The new PMO is striving to shape its service offerings to support the research and development (R&D) department of the company.
What should the PMO leader do to gain executive support?

A. Leverage benchmarks and case studies that highlight how the PMO can improve the success rate of delivering projects on time and within budget.
B. Present detailed reports on R&D project performance metrics and key performance indicators (KPIs) managed by the PMO.
C. Demonstrate how the PMO aligns projects with the strategic goals of the organization, using R&D as an example.
D. Showcase the ability of the PMO to standardize processes and increase efficiency across projects in the R&D portfolio.

Answer: C

Explanation:
Executive support is best gained bydemonstrating how the PMO's work aligns with and supports strategic organizational goals, especially when tailored to key departments such as R&D. PMI-PMOCP highlights strategic alignment as critical to securing leadership buy-in.
Process standardization (B), benchmarks (A), or detailed metrics (D) may support the case but are less compelling without clear strategic linkage.
Reference:PMI-PMOCP Study Guide, Chapter on Strategic Alignment and Stakeholder Engagement.

NEW QUESTION # 35
The PMO has decided to expand its services by including project prioritization and status reporting to better visualize project execution.
Which action should the PMO professional take next?

A. Identify the PMO customers' needs and determine the most effective approach to meet expectations.
B. Conduct regular project audits and reviews to ensure compliance and high quality.
C. Employ new PMO team members to help provide the requested services.
D. Develop new services and frameworks to ensure they are appropriately planned for implementation.

Answer: A

Explanation:
Comprehensive and Detailed Explanation:
[Same as Question 114]

NEW QUESTION # 36
A PMO professional is supporting project managers who are engaged in launching a new advertising campaign for a marketing agency. One of the project managers seeks guidance on effectively managing the stakeholders to ensure project success and client satisfaction.
What should the PMO professional do?

A. Maintain multiple lines of communication with all stakeholders to gather feedback, address concerns, and develop solutions.
B. Prioritize communication efficiency by limiting communication to weekly stakeholder surveys focused on stakeholders' concerns.
C. Keep communication with stakeholders at a high level to avoid overwhelming them with too many project details.
D. Tailor communications to the stakeholders who are directly impacted by the project outcomes.

Answer: A

Explanation:
Effective stakeholder management requires active engagement, open communication, and responsiveness.
PMI-PMOCP underscores the importance ofmaintaining multiple communication channelsto ensure stakeholders are heard, concerns are addressed promptly, and collaborative solutions are developed. This approach builds trust, manages expectations, and supports project success.
Tailoring communication (option A) is important but should not limit interaction only to directly impacted stakeholders. High-level communication (option B) or limiting communications to surveys (option C) risks missing critical feedback and decreases engagement. Multiple communication lines enable dynamic, adaptive stakeholder management.
Reference:PMI Project Management Office Certified Professional (PMI-PMOCP)Examination Content Outline, PMI 2021.PMI-PMOCP Study Guide, Chapter on Stakeholder Management and Communication.

NEW QUESTION # 37
A newly hired PMO professional is lacking information about the performance of one of the portfolios. The PMO professional has been tasked with ensuring effective performance monitoring and reporting processes.
What strategy should the PMO professional employ to achieve this goal?

A. Avoid implementing any changes to the current performance monitoring and reporting processes to maintain consistency and prevent disruptions to ongoing projects.
B. Reduce the frequency of performance reporting to stakeholders to minimize distractions and focus on project execution, relying on periodic updates to convey project status.
C. Delegate the responsibility of performance monitoring and reporting to project managers, allowing them to develop their own monitoring systems and report directly to stakeholders.
D. Implement key performance indicators (KPIs) aligned with project objectives to measure progress and performance and conduct regular performance reviews.

Answer: D

Explanation:
Effective portfolio performance monitoring requires consistent, objective, and aligned measurement. PMI- PMOCP advocates for the implementation ofkey performance indicators (KPIs)that directly align with portfolio and project objectives to track progress and outcomes. Regular reviews based on these KPIs enable timely decision-making and corrective actions.
Delegating monitoring without standardization (option A) risks inconsistency. Reducing reporting frequency (option B) can hinder visibility. Avoiding changes (option C) may perpetuate inefficiencies. Establishing KPIs and structured reviews enhances governance, transparency, and portfolio control.
Reference:PMI Project Management Office Certified Professional (PMI-PMOCP)Examination Content Outline, PMI 2021.PMI-PMOCP Study Guide, Chapter on Performance Measurement and Reporting.

NEW QUESTION # 38
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